Job Details
Pittsburgh Regional Transit is seeking a Administrative Assistant to the Chief Financial Officer to be responsible for the management and implementation of various administrative processes and programs that directly impact the Finance Department s internal business processes for the Port Authority of Allegheny County d/b/a Pittsburgh Regional Transit (PRT). The position performs duties that encompass a wide variety of PRT programs and a range of issues dealing including daily administrative duties and departmental activities, and professional communication. Duties can include administrative support such as typing and formatting a variety of documents, receiving, and directing phone calls, scheduling appointments, and arranging meetings and travel, processing mail and timesheets for the division staff and ordering supplies. The position reports directly to the Chief Financial Officer and involves maintaining a high degree of confidentiality, trust, and relationship building.Essential Functions:Prepare documentary materials for use and/or approval by the Finance Division in appearances before community groups, committees, State and local partners, and interagency meetings. Schedules appointments and plans for meetings, conferences, and travel; secures approval of dates and times with appropriate individuals for the division chief and associated division staff. Types, formats, edits, and maintains reports, correspondences, memorandums, administrative and policy documents for Chief Financial Officer and associated division staff. Opens, logs and routes incoming division chief s mail; forwards outgoing division chief s mail, including completion of internal hand deliveries and coordination with delivery services of external hand deliveries. Processes and/or prepares confidential documents. Participate in, track, and carry out a variety of assignments and projects that are usually of a complex nature cutting across several departments for PRT. You will be required to have foundational knowledge about PRT and its interrelationship with the Department of Transportation, state, and local transportation agencies.Job requirements include:Associates Degree in Business Administration, public administration, or related field from an accredited school. Related experience may substitute for education on a year-for-year basis. Ideal candidate will possess a minimum of three (3) years of experience leading key organizational activities, managing multiple tasks, and liaising coordinated activities directly for a member of a senior leadership team or executive within a company or business. Ability to identify problem areas and evaluate, recommend, and implement solutions to resolve complex organizational challenges. Ability to establish cooperative relationships with internal and external stakeholders. Strong written and verbal communication skills; strong listening skills. Strong presentation skills and the ability to communicate with diverse set of stakeholders. Ability to work well without close supervision and demonstrate initiative. Ability to manage multiple tasks. Demonstrated ability in Windows, Word, and Excel.Preferred Attributes:Bachelor s Degree in Business Administration, public administration, or related field from an accredited school.We offer a comprehensive compensation and benefits package. Interested candidates should forward a cover letter (with salary requirements) and resume.EOE