Job Details
Job no: 518625
Work type: On Campus
Location: Normal, Illinois
Title: GA - Pre-professional - University Research Symposium/Office of Student Research - Fall 2024 - Spring 2025
Division Name: Academic Affairs
Department: Graduate School
Campus Location: Normal, IL
Job Summary
This position will spend 10 hrs. a week working on Graduate School responsibilities and 10 hrs. a week working on Office of Student Research responsibilities.
Graduate School responsibilities for this position provide planning, coordination, and management for the University Research Symposium.
Specific duties include:
1. Become familiar with previous planning, coordination and operation of the Symposium
event. Learn Access, Publisher, Excel, InDesign, and InfoReady if not experienced with this
software.
2. Create web abstract listings on a weekly basis during registration to keep registrants
and mentors up to date on mentor approvals.
3. Create Guidelines for symposium.
4. Create and test InfoReady registration and Access databases used for manipulation of
data for "day of" reports.
5. Create promotional materials, digital images, emails, and relays throughout the year
to encourage participation, enlighten faculty, inform students, and university
community.
6. Make decisions on forms to be utilized, presenter's name badge design, supplies
order.
7. Update Statistics pertaining to the Symposium.
8. Assist with layouts for the Ballroom for all sessions, send to the Bone staff.
9. Create detailed oral presentation location maps with instructions to the locations of
each departmental event to post on web and in Ballroom on the day of the event.
10. Go to warehouse...count easels, do maintenance. Unpack new easels.
11. Prepare online work order with instructions for facilities management to move easels
from warehouse and materials from Graduate School Office to Bone Student Center
on day of the event.
Office of Student Research (OSR) facilitates OSR events (Image of Research) and programming (Undergraduate Research Support Program) to increase opportunities for student research and dissemination.
Specific duties include:
1. Manage student program information/create spreadsheets (Excel) to track student information participation in OSR programs.
2. Learn research opportunity databases and assist undergraduate students to identify research opportunities that align with their interests.
3. Work with students to submit quality images (using Photoshop) for Image of Research and assemble slide-shows (Powerpoint).
4. Proof-read student abstracts and applications, create abstract pamphlet (MS Word).
5. Oral communication and public speaking: Student should have undergraduate research experience and the ability to speak on the value of research experiences.
6. Assist OSR website maintenance, social media communication (Facebook, Twitter); email communications.
7. Hold Office hours (in person/Zoom) while also working on OSR event planning/communication.
8. Assist with transportation, set up, and display of Image of Research Exhibit.
9. Represent OSR at campus events, set-up/tear-down of OSR displays (Open Houses, etc.).
Salary Rate / Pay Rate
$1,473 per month
Required Qualifications
1. Eligible for appointment as per the requirements in the Graduate Assistant Handbook which can be found at
2. Must be a degree seeking graduate student at Illinois State University in the Technology/Project Management Sequence, Communications, or Creative Technologies programs. Applicants pursuing a graduate degree in other programs are not eligible.
Work Hours
20 hrs. a week between the hours of 8 a.m. and 4:30 p.m. Monday - Friday, with hours split between The Graduate School Office and The Office of Student Research equally.
Proposed Starting Date
September 3, 2024
Required Applicant Documents
Resume, Cover Letter, Reference
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for Applicants
Note: If you have not yet been assigned a University ID, but are interested in applying for this graduate assistantship, please proceed with the graduate assistant application process. For the first question regarding your University ID, simply enter in nine (9) zeros (e.g., 000000000).
You must be eligible for employment in the United States and at Illinois State University and/or for the number of hours required for the position.
Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held. International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work up to 28 hours per week when the university is not in session. Please contact the Office of International Student and Scholar Services for guidance on visa restrictions on work hours. The University cannot grant exceptions to visa status rules/laws.
Contact Information for Applicants
Kim Shennett, ...@ilstu.edu
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) ###-#### . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) ###-#### .
Application Opened: 06/05/2024 06:00 AM CST
Application Closes: 06/18/2024 11:55 PM CST