Job Details
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Our client, a non-profit organization located in Morningside Heights, seeks a temp to perm Executive Assistant to join their team! This role is remote through August and then will switch to a 3/2 hybrid (plus traveling with the team ~1x a month). The standard daily hours are 10am-6pm (flexibility for OT when they have events). This role starts ASAP with an open-ended temp contract. Reporting to the org's Co-Founder, the LTT EA/PA will be responsible for day-to-day execution of administrative tasks and projects. The LTT EA/PA will serve as the key point of contact for all scheduling and calendar management on behalf of the Co-Founder as well as other activities that further the preservation of the Co-Founder's time. Hourly pay rate while temping is $37-42.00/hr DOE.
Duties and Responsibilities include, but are not limited to:
- Scheduling appointments and maintaining calendars of the Co-Founder;
- Assisting in the management of accounts (primarily email accounts);
- Developing travel itineraries and agendas including scheduling flights, arranging other transportation and book accommodations;
- Managing the expense reporting using Expensify platform;
- Dealing with complex, multi-layered communication with various organization partners and collaborators;
- Meeting logistics (securing meeting space, working with university partners/community partners on relevant event logistics for Co-Founder etc.)
- Assistance with personal matters (ie. scheduling a doctor's appointment or making sure Kim's AAPF calendar doesn't conflict with her Columbia calendar).
- Traveling with the team for events!
The Ideal Candidate should have:- Strong organizational, multi-tasking, and prioritizing skills;
- Effective written and oral communication skills;
- Flexibility to pivot as needed and react with appropriate urgency to situations that require a quick turnaround in a high-intensity, fast-paced environment;
- Ability to execute projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans;
- Proficiency in Microsoft Office and Google Suite;
- Experience with timekeeping systems;
- Demonstrated ability to schedule appointments and meetings;
- Experience in interpersonal communications;
- Commitment to updating job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; and participating in professional organizations.
A1381553NY-Temp_171#######
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