Job Details
We are seeking a Staff Assistant to join the Boston office. The individual will work a hybrid work schedule (i.e., partly in-office, partly from home).
As a Staff Assistant, you are a vital team member of the office providing administrative and client project support. Staff Assistants collaborates effectively with many colleagues and clients and plays a critical role in producing timely, high quality, error free client deliverables, and internal administrative support.
Key responsibilities include but may not be limited to:
Providing day-to-day support to health consultants, analysts and financial liaisons;
Preparing thorough, high quality/error-free, and visually presentable documents (letters, memorandum, minutes and other correspondence) as well as proofreading and editing;
Preparing Reports and other confidential and non-confidential correspondence as requested for supervisor review; producing and distributing information and correspondence to unit/department members, vendors, clients and prospects as directed.
Proofing/Editing: reviewing reports and other material to ensure final product does not contain spelling, grammar, formatting, or style errors.
- Providing onsite office support to include: answering phones/assisting with filing/filling in when others are out of office/coverage of onsite reception desk; assist with onsite guests and production of client deliverables
Coordinating Meetings: Scheduling internal/external meetings; providing logistical assistance including making travel and meeting arrangements using the Company's travel tools and/or agent, conducting internet research on travel fares and schedules as requested, coordinating with vendors, suppliers and other outside parties as needed, arranging for/ordering meeting space and catering using approved
Billing system management: coordinate pre-bill process, draft billing letters, ensure delivery to client.
Assisting with research and data entry of client information, as well as, performing administrative responsibilities as assigned for local staff as well and maintaining various databases/researching and gathering information, and providing support as needed with internal and external application
Contributing to the Development of Peer Staff Members: when requested, providing technical coaching and/or mentoring to newer administrative staff members and providing peer reviewing the work of any other administrative assistants.
Documenting Own Work Processes: documenting and updating own work processes to guide others in performing in a back-up role during incumbent absences.
Exercising Good Judgment: ability to recognize and/or question when sensitive situations arise involving critical, sensitive, and/or confidential matters and exercising good judgment in bringing such matters to those in the need to know and be an Independent Thinker: while working under minimal supervision, exercises initiative by contributing to how assigned tasks and objectives will be met, including in appropriate priority order, while raising concerns if priorities conflict.
Requirements:
- The candidate for this position requires a high school diploma - an undergraduate degree or some college experience is preferred plus 5 years providing executive level administrative assistance required
- Ability to function independently and to work effectively in a fast-paced environment, juggle multiple competing interests at once under minimal supervision, prioritize projects and deliverables, anticipate and overcome barriers to completing projects and meeting other agreed upon deliverables in a high quality and on-time manner
- Ability to handle sensitive/confidential materials and situations
- Ability to coordinate meetings, training workshops, conference calls and web casts, and other client events (may include travel on occasion to assist at meetings)
- Must demonstrate effective communication skills (listening, written, verbal), and
- The qualifying candidate must be dependable and demonstrate punctuality and good attendance.
- This position requires critical and analytical, sometimes creative, thinking technical and proficiency with all Microsoft Office 365 programs (e.g., Word, Outlook, Excel, PowerPoint,). Expert in Word and PowerPoint preferred. Willingness to learn new software and technology as needed. In addition, candidate must also have the ability to use and navigate the Internet for research purposes and have experience working with database and project management applications.
Diversity, Equity & Inclusion at Segal
We recognize that individuals bring a broad range of experience and abilities that go beyond the technical requirements of a job. If your experience and qualifications are close to what you see described here, we encourage you to apply. Diversity of employment, skills and life experience, combined with passion, are key to innovation and excellence. We encourage individuals from all backgrounds to apply to our positions. Please let us know if you require accommodation during the interview process and thank you for considering Segal.
About Segal and its Total Rewards Program
Segal is a privately owned, leading North American employee benefit, human resources and investment management consulting firm with over 80 years of history providing trusted advice that improves lives. Clients include public and private corporations, multiemployer trust funds, public sector entities, higher education institutions, institutional advisors, among many others.
Segal s total rewards are part of what makes Segal a special place to work. The current salary range for this position is $50,000 to $65,000 plus opportunity for a discretionary performance bonus based on company profitability and employee performance. In addition, Segal offers a comprehensive suite of benefits to include a non-contributory defined benefit pension plan, matching and discretionary contributions to a 401(k) profit sharing plan, medical and prescription benefits including contributions to a health savings account for eligible employees, dental benefits, life insurance, disability insurance, an Employee Assistance Program, wellness benefit reimbursements and rewards, and professional credential and tuition reimbursement. Segal also provides comprehensive paid time off including holidays, vacation days, sick leave, paid family leave and sabbaticals.
Please Apply
Segal is the right size, the right organization and the right move for you! Please apply now.
Primary Location: US-MA-Boston
Work Locations: Job: East
Organization: Regular
Schedule: Regular Employee
Employee Status: Entry Level
Job Type: No
Travel: Jun 6, 2024, 9:19:56 AM
Job Posting: 37920