Administrative Assistant

Job Details

POSITION SUMMARY

The Administrative Assistant provides direct administrative, organizational, and reporting support for Nursing Administration at Martin Luther King, Jr. Community Hospital. This position collaborates with other members within the organization to provide information and supporting documents that are consistent with the goals of the organization and that meets the needs of the executive team staff and vendors we work with.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinates activities among various departments at Martin Luther King, Jr. Community Hospital
• Updates policies and procedures as directed
• Coordinates and helps to maintain departmental personnel
• Assist Directors with maintenance of department timekeeping
• Maintains and orders office and computer supplies; vouchers purchases of goods and services
• Develops and maintaining various departmental files as defined
• Maintains departmental accounts and tracks budget activities
• Maintains the appointment calendar for the Director and rest of department staff for conferences and meetings
• Prepares minutes, letters, reports, articles, or other materials of an important or confidential nature from general instructions, or personal knowledge and research
• Coordinates meetings within the office, across the department and in collaboration with our vendors
• Serves as scribe during meetings as requested. Drafts meeting debriefs and distribute to appropriate team members. Follows-up on meeting action items.
• Schedules conference rooms and Go-To meetings
• Receives and/or facilitates telephone calls/messages accurately and in a timely manner
• Creates and formats documents electronically including letters, memos, trip reports, itineraries, status reports, presentations (PowerPoint), spreadsheets (Excel and Visio) and other related documents, Photocopies articles, project materials, and other related paperwork and support documentation
• Adheres to all hospital policies and the Watson Model of Care in all patient/family care and interaction.
• Assist with additional projects as assigned.

POSITION REQUIREMENTS

A. Education

• High School Diploma/GED equivalent required or equivalent work experience. Bachelor's Degree preferred.

B. Qualifications/Experience

• Two (2) years of experience in office management supporting director level administrator preferred.
• Experience working with Microsoft Office programs (Outlook, Word, PowerPoint, and Excel), and Adobe required; experience with Visio preferred.
• Experience with Kronos timekeeping system preferred
• Knowledge of accounting processes (billing/bookkeeping and accounts receivable) preferred
• Previous experience in business office operations preferred
• Experience working with materials management team and placing orders for office necessities preferred
• Experience in vendor relations preferred

MLKCH Video

 Martin Luther King, Jr. Community Hospital

 07/01/2024

 Lakewood,CA