Job Details
The Administrative Assistant provides administrative support for the Community Development Department (CDD). This is an entry level position, working under the direction of the Administrative Officer and closely with the lead Administrative Coordinator. The position supports the day-to-day activities of CDD, assists in supporting the Planning Commission, and interacts with the City Clerk's Office.
WHO WE ARE LOOKING FOR
Knowledge: Computer functions including word processing, spreadsheets, and email (we use Microsoft Word, Excel, Outlook, and Teams). Additional skills such as Publisher, PowerPoint, permitting software, Adobe Acrobat, etc., are helpful or to be learned on the job as needed.
Skills: Excellent proofreading ability and attention to detail. Editing for grammatical, typographical, and formatting errors. Touch typing (QWERTY) proficiency. Ability to learn and use computer, office, and operational systems. Communicating effectively and cooperating with coworkers to ensure efficiency in accomplishing tasks. Organization of time and work tasks.
Abilities: Time management for productivity and meeting deadlines. Multi-tasking and prioritization while working with multiple interruptions. Writing to summarize information and present responses concisely, using correct English grammar. Maintaining a professional and courteous manner with customers, on the phone, by email, and in person. Maintaining a friendly and positive demeanor under time pressures in a fast-paced environment. Taking directions, coordinating, and communicating with the admin staff and other CDD and CBJ department employees to foster and maintain successful working relationships.
THE BENEFITS OF JOINING OUR TEAM
We are committed to professionalism and career enhancement, while also sustaining a routine that supports life outside of work. This position works a 37.5-hour week, with flexibility to meet scheduling needs or requests, and is eligible for telework and remote work scheduling options after one year.
WORKING HOURS AND LOCATION
This position works Monday through Friday from 8:00 AM to 4:30 PM, with weeknight evening hours twice a month to support the Planning Commission. The office is in the Marine View Building in downtown Juneau, near City Hall (paid, covered, parking is provided).
DESCRIPTION OF WHAT YOU WILL BE DOING
The Administrative Assistant (AA) provides administrative support for the Community Development Department (CDD). This is an entry level position, working under the direction of the Administrative Officer and under the lead of the Administrative Coordinator. The position supports the day-to-day activities of CDD, assists in supporting the Planning Commission, and interacts with the City Clerk's Office. Routine duties may include editing and proofreading legal documents, staff reports, and agendas, creating meeting packets, writing and responding to emails, answering phones, managing office supplies, and providing excellent customer service both internally and externally. The AA uses and maintains multiple calendars to arrange and track meetings and deadlines. This position requires a great deal of computer desk work, including typing and data entry. Additionally, the AA may be required to run occasional errands, shop for supplies, and on a daily basis deliver, retrieve, and distribute department mail. Additional office duties as assigned.
Education:
High School graduation or the equivalent.
Experience:
Six (6) months of clerical experience. This work is equivalent to an Office
Assistant with the City & Borough of Juneau or equivalent elsewhere.
SUBSTITUTION:
Post-secondary or vocational training may be substituted for the required
experience on the basis of three (3) semester or four (4) quarter hours of post-
secondary education is equal to one month of experience; 150 hours of
vocational education is equal to one month of experience.)
Other:
A valid Drivers' license at time of appointment and for continued employment.
ADDITIONAL REQUIRED INFORMATION
Describe any additional required information and whether it must be attached to the application or submitted at the interview, such as a cover letter, transcript, or driving record.
Please provide a resume and a cover letter that explains why you are a good fit for this position.
HIRING MANAGER CONTACT INFO
Hiring Manager: Daniele Gaucher
Phone Number: (907)###-#### ext. 4119
Email: ...@juneau.gov