Job Details
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7/5/2024 (8:00 PM EDT)
24-03721
Administrative Specialist
Pay Grade12
Salary
$39,948.96 Annually
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
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Hiring Agency
Cabinet for Health & Family Services | Dept for Community Based Services
Location
85 State Police Rd.
London, KY 40741 USA
Description
The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides servicesand programs to enhance the self-sufficiency of families; improve safety and permanency for children andvulnerable adults; and, engage families and community partners in a collaborative decision-making process.
DBS seeks an Administrative Specialist to assist with the day to day operations of a fast paced officesetting. This position provides professional support of administrative nature in developing, implementing andmaintaining various complex and routine projects.
The ideal candidate for this position is self-motivated,organized, able to multi-task and prioritize work assignments well.
For more information on the Department for Community Based Services, please visit our website at:
Career growth is encouraged through training and mentoring. Benefits include health and life insurance,flexible work schedules, paid sick and vacation leave, and retirement benefits.
Responsibilities include but are not limited to:
- Performs administrative duties and coordinates work activities such as: schedules for staff, meetingpreparation, notifications, tracking of inventory or building management.
- Participates in the development and assists in the implementation of county specific procedures for day today functioning, plans, organizes, checks or assists with work of other staff engaged in performingadministrative duties.
- Schedules meetings or phone conferences and communicates as needed with the community partners or the publicconcerning issues of the county; compiles, prepares and disseminates staff meeting minutes or other meetingsas required; prepares correspondence regarding interviews, hiring information or memorandums to staff.
- Interprets department policies or procedures for staff and general public; compiles information or reportsas needed to analyze work load information utilizing the Workers Information System (TWIST) or Benefind asneeded or required.
- Completes time entry or serves as the back up for time entry runs error rate reports for time entry andtrains office support staff on time entry or other office procedures as needed.
- Maintains current filing, logs or manuals as requested; organizing files as required by standards ofpractice or operation manual; updating, tracking and providing cases for internal/external reviews uponrequest for entities such as foster care review board.
- Other duties as assigned.
The ideal candidate will have:
- Strong verbal and written communication skills
- Good time management and organizational skills
- The ability to work well under pressure
- A willingness to work as part of a team.
The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at 888-###-#### or
Minimum Requirements
EDUCATION:Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS:One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE:Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION:Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Wade Strunk at ...@ky.gov or 606-###-####.
An Equal Opportunity Employer M/F/D