Administrative Assistant I

Job Details

Position Type:
Secretarial/Clerical

Date Posted:
5/28/2024

Location:
Faribault Education Center

Date Available:
08/12/2024

Closing Date:
Open Until Filled

District:
Faribault Independent School District 656

Job Title: Bilingual Administrative Assistant I

Location: Faribault Education Center

Date Available: 08/12/2024

Job Description: The Faribault Education Center (FEC) is seeking a bilingual Front Desk Administrative Assistant I to start for the 24-25 school year. This position will require four (4) 10-hour shifts starting at 8 am, Monday - Thursday, with no work on Fridays or during the summer. There will be occasional evening events where flextime is offered. Pay rate is $25.38/hour and is eligible for full district benefits.

Essential Functions:

The FEC Engagement Specialist is responsible for supporting all Faribault Education Center programs, students, staff, and community members. Responsibilities include, but are not limited to:

• Maintain a safe, welcoming, and inclusive environment for diverse students, staff, families and community members
• Work collaboratively with the FEC Coordinator, FEC Manager and Navigator to improve processes and procedures for FEC programs
• Manage the FEC Front Desk and main entrance
• Initiate all intake procedures for new and returning students and customers
• Screen, forward, and document communication received at the FEC Front Desk via phone, text, email, voicemail, in person, etc.
• Schedule and process building reservations in ELEYO related to Community Education programs and outside organizations
• Collaborate and communicate with building custodians and administrative assistants across the district regarding district facility use
• Accept and process payments for all FEC-related programs and services
• Accept and distribute all mail, packages, handouts and flyers
• Order supplies for the building and programs
• Create building signs and marketing materials for programs
• Maintain files and records with confidential information
• Prepare written materials and reports
• Schedule meetings for the FEC Coordinator, FEC Manager, Navigator, teachers and students as needed
• Connect with the school districts FACES (Family And Community Engagement Specialists) daily through Centralized Registration
• Collect data and attendance for adult education programming and grants and enter into required systems (SID, SalesForce, WorkforceOne, etc.)
• Attend and assist with event planning for students and staff (open house, registration events, graduation, staff appreciation, sunshine fund, etc.)
• Translate flyers and documents as needed
• Maintain CASAS, TABE, and PearsonVue certification
• Prepare and administer CASAS, TABE, and Pearson Vue tests as needed
• Enter building work orders and technology work orders for the FEC
• Attend local, regional and state-wide meetings and professional development related to FEC programming
• Other administrative duties as needed and assigned

Knowledge, Skills and Abilities:

• Ability to build and maintain relationships with students, staff, families, community partners, and additional stakeholders
• Friendly, compassionate, personable, and reliable
• Strong technology skills, including proficiency in Microsoft Office and Google Suite
• Excellent communications skills
• Attentive to detail
• Growth mindset

Required Qualifications:

• 2+ years of previous clerical experience
• Must be bilingual in Spanish/English or Somali/English
• Willingness and eagerness to learn new skills and programs
• Positive attitude

Preferred Qualifications:

• AA/S Degree in business administration, office administration, office management, or related fields.

Compensation and Benefits:

Faribault Public Schools provides a competitive salary commensurate with education and experience. Benefits as outlined in the Non-Affiliated Administrative Support Specialists Agreement (220 day contract). Other benefits include:

• Substantial personal and sick leave days
• Fully paid single health insurance
• Enticing retirement package
• State-of-the-art Fitness Center open to staff
• 1:1 Technology for staff use
• Culture promoting work-life balance
• Ongoing professional development opportunities

Application Procedure: Apply online at: www.faribault.k12.mn.us

Application Deadline: Application review begins June 7, 2024; position open until filled

 Minnesota Service Cooperatives

 07/01/2024

 Faribault,MN