Job Details
Executive Assistant
Opelika, AL
Summary:
The Executive Assistant will provide comprehensive support to the executive team, ensuring the smooth and efficient operation of the organization. This role requires a highly organized and proactive individual with excellent communication skills and the ability to manage multiple tasks simultaneously. The ideal candidate will have experience in handling a wide range of administrative and executive support-related tasks, be exceedingly well-organized, flexible, and enjoy the challenges of supporting a diverse group of executives.
Duties and Responsibilities:
Administrative Support
- Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
- Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
- Prepare internal and external corporate documents for team members and industry partners.
- Schedule and coordinate meetings, events, and conferences.
- Compile and distribute meeting agendas, take meeting minutes, and follow up on action items.
Project Management - Assist in the preparation of presentations and reports.
- Handle sensitive information with the utmost confidentiality and discretion.
- Manage special projects as assigned by the executive team.
- Coordinate and track project timelines, ensuring deadlines are met.
Office Management - Maintain office supplies and inventory.
- Oversee the maintenance of office facilities and equipment.
- Liaise with IT and other departments to ensure smooth operations.
Relationship Management - Serve as a liaison between executives and internal/external stakeholders.
- Foster positive relationships with clients, vendors, and employees.
- Coordinate and manage executive team communications and relationships.
Education/Experience: - Bachelor's degree in Business Administration, Communications, or related field preferred.
- 3 - 5 years of experience as an Executive Assistant or in a similar administrative role preferred.
- Proven experience in managing multiple tasks simultaneously.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Experience in handling confidential information with discretion.
Skills and Abilities: - Exceptional organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong problem-solving and decision-making abilities.
- High level of professionalism and confidentiality.
- Ability to work independently and as part of a team.
- Proactive, with the ability to anticipate needs and provide solutions.
Physical Demands/Working Conditions: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Regularly required to talk and hear and communicate effectively
- Required to use hands to type, handle objects and paperwork
- Required to reach and hold on to items at chest level or reach above the shoulder
- Required to use close vision and be able to focus
- Must be able to physically move and set up various computer equipment as required
- Some travel may be required
Benefits: - Medical (3 plans to choose from), Dental and Vision
- Short Term Disability
- Flexible Spending Accounts
- Company Paid Life as well as Voluntary policies
- 401(k) with generous company match
- Paid Time Off
- Share the Care Paid Time Off
- Paid Holidays
- Cell Phone Allowance *Applicable by Position*
- Career Progression Opportunities
- Discounted Broadband Services *Where Applicable*
Point Broadband is an equal opportunity employer. For further information, please visit: EEO is the Law Poster | U.S. Equal Employment Opportunity Commission