Job Details
LHH Recruitment Solutions is seeking a Legal Secretary/Office Manager in Sausalito, CA! This is a permanent opportunity.
Responsibilities:
- Work with the managing partner to oversee and manage day-to-day operations of the office
- Supervise staff members and work with Human Resources on hiring and supervision issues
- Review and approve staff timecards for semi-monthly payroll
- Work with HR to prepare and deliver performance evaluations for staff
- Review and approve employee expense reports
- Process incoming firm vendor invoices for payment
- Assure maintenance of files and records and coordinate file transfers to storage, clients, or other law firms
- Assist IT Department regarding technology issues as needed
- Facilitate continuing education for attorneys as needed
- Facilitate entertainment ticket distribution to clients, including Form 700 gift notices
- Coordinate, prepare, and track annual client contracts
- Prepare and track annual client audit request responses
- Coordinate use of office space and communicate with landlord/property manager re office maintenance issues i.e., air conditioning, etc.
- Monitor order, stocking, and storage of supplies
- Supervise Legal Secretaries, Paralegals and office staff
- Support one or more attorneys as Legal Secretary
- Coordinate staff recruitment and Legal Secretary/attorney pairings to ensure accurate and timely support of attorneys, reassign as necessary
- Oversee new hire orientation for all legal support staff to ensure effective integration
- Coordinate Legal Secretary/Paralegal overflow/backup duties as needed
- Provide advice, counsel, and leadership to staff
- Hold staff meetings to train and inform
- Handle e-filings and have thorough knowledge of the litigation process from beginning to end
- Prepare and revise legal documents, correspondence, memoranda, emails
- Proofread prepared documents to ensure accuracy and correct formatting
- Assemble documents and exhibits for court filings, hearings, arbitrations, mediations, depositions, etc.
- Assist Marketing Department in preparation of marketing materials
- Prepare and process new client/matter intakes per firm standard
Qualifications:
- Five plus years of office management and legal secretary experience
- Proficiency in Microsoft Office
- Knowledge of document management system, i.e., iManage, preferred
- Ability to type 70 wpm
- Ability to multitask, organize, and prioritize workflow
- Ability to communicate in a professional manner with clients, attorneys, staff, and vendors
Compensation:
$90k - $100k Annually