Job Details
Job Title: Lead Administrative Support
Work Location: New York, NY (hybrid)
Duration: Long-term contract with option to hire
Hours: Monday-Friday 8am-5pm
Education/Experience Required: 3-5 years of experience in the field or in a related area. Requires a high school diploma equivalent Associate's or degree or equivalent preferred
Job Description & Responsibilities :
- Candidate will be booking travel through Agency Travel Website, calendar management, assist with creating decks, presentations materials, and organizational charts (depending on agency).
- Expense report preparation, conference room scheduling.
- Ordering food for team and client meetings.
- Maintains department logs, reports, and/or data entry for functional databases.
- Cross-trains and learns other responsibilities within the team and provides assistance as needed i.e project management
- Builds professional relationships with customers and other teams.
- Performs other duties as assigned, no extensive lifting, standing or walking.
- Must have C Suites experience.
- Looking for someone who has enthusiasm and interest in learning and growing in the advertising industry.
- person that would work well under minimal supervision to perform administrative and confidential assignments.
- Exercises considerable discretion and independent judgment and can handle outside contacts with finesse and diplomacy, plans, organizes and schedules work according to standard procedures.
- Requires quick learner who will become proficient in company operations and organizational procedures.
- May require regular use of technical and business vocabulary, opportunity to become permanent.
Skills & Qualifications : - Advanced knowledge of MS Office skills including Word, PowerPoint and Excel are required.
Excellent oral and written communication skills and an excellent command of the English language. - bility to maintain confidential information.
- bility to work in a team environment.
- bility to use, operate and train others on standard office equipment.
- Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
- nalytical ability required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
- bility to plan, direct and coordinate the work of others.
- bility to develop and maintain effective working relationships with others.
- bility to handle sensitive interpersonal situations.
For more information or to view other opportunities, visit us at www.paladininc.com. Paladin is an EEOC employer.