Job Details
Job Summary:
Reporting to the Manager of Procurement Systems Support, this position is responsible for vendor registration (pre-qualification) processes as they relate to procurement and contracting functionality Procurement Systems Analysts will support Procurement & Contracting to ensure the suppliers LUMA intends to use are adequately and correctly pre-qualified and registered and all required due diligence is completed on each one. The Procurement Systems Analyst receives referrals from all users across the organization of suppliers those users want to contract with, or purchase from. The job requires that PSAs communicate with suppliers and guide them along the pre-qualification process until completion.
Job Description:
- Works with and manages Systems vendors (Oracle, Asset Suite, PowerAdvocate), as required.
- Performs vendor registration and setup, including:
- Starting new cases
- Updating existing cases
- Closing finished cases
- Creating new vendors in the system as required
- Renewing suppliers whose registration is expired
- Renewing suppliers who are being considered for a contract award
- Receiving, analyzing and either accepting or rejecting each document a supplier delivers
- Communicating constantly with suppliers in order to complete the pre-qualifications
- Providing status of supplier pre-qualification to end users throughout the organization
- Customer Service vendor registration reporting to department and end users.
- Call intake from Vendors interested in doing business.
- Ensure proper vendor pre-qualification documentation requirements are provided and uploaded in the System.
- Escalates complex issues for additional support on resolution.
- Supports Strategic Sourcing and Operational Procurement, by helping them select the appropriate vendors from the system when creating contracts or purchases.
- Follow all policies and procedures.
- Other duties as assigned.
- Must be fluid in English, both written and oral, accompanied by basic math skills.
- Competent and knowledgeable with programs and applications such as Word / Excel / PowerPoint / Visio / Google Docs / SharePoint.
- Ability to stay organized, have great attention to detail, be professional, articulate and patient.
- Able to work independently with little supervision, while also managing time effectively to meet deadlines.
- Strong team player with a can do attitude.
- Ability to work with diverse groups at various levels in an organization.
- Flexible and adaptable; able to work in ambiguous situations.
- High level of customer service skills.
- Requires excellent oral and written communication skills, interpersonal skills and computer literacy.
Additional Job Description: Required Education and Experience - Bachelor's in Business Administration, Information Technology or related field.
- Minimum of 3 years' experience with IT systems and governance within a supply chain environment is required.
Preferred Education and Experience - Experience with Electric Utility operations and / or large, complex organizations is highly desirable.
- Direct experience with Oracle iProcurement and Asset Suite procurement technology is preferred.
- + 3 years of experience
Travel Requirements- Travels: Yes
- Percent of time: 10
- Overnight required: Yes
Physical Demands- Stationary Position - Constantly
- Pushing/Reaching - Seldom
- Climb - N/A
- Kneel - Seldom
- Grab - Seldom
- Bend - Seldom
- Lift/carry over - 10 - 30 LBS
- Vision - N/A - 20/20 corrected vision
- Hearing - N/A - Receive detailed information if spoken to
Working Conditions- Wet or Humid - N/A
- Working near or on moving mechanical parts - N/A
- Working near or on heavy machinery - N/A
- Working in high places - N/A
- Exposed to fumes or airborne particles - N/A
- Exposed to toxic or caustic chemicals - N/A
- Frequency of working in outdoor weather conditions - N/A
- Work with Electricity - N/A
- Work with explosives - N/A
- Work on or near a source of radiation - N/A
- Loud noise conditions (above 87dB)- N/A
- Other Environmental Factors including weather conditions
We are committed to diversity and inclusion, and it is because of this that we offer equal employment opportunity to both our employees and candidates, while also striving for an environment that is free of any form of discrimination and harassment. We base our employment decision solely on the qualifications of the individual, their merits, and the present needs of the business.