Job Details
About the Position
The Office Administrator position is responsible for administrative functions related to the site's communications and financials within the distribution center. The Office Administrator shall perform other assigned administrative tasks or human resources-related tasks as needed by the DC management team.
Functions
Greet and assist site visitors, vendors, and guests
Track and order office supplies
Sort mail/packages and deliver accordingly
Prepare outgoing mail/packages
Prepare and generate customer invoices
Process all vendor invoices and prepare for payment
Generate financial and production reports as needed
Assist, prepare and participate in overall program audits and/or site communication tasks
Generate and track purchase orders for the facility and complete reports
Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current
Create and update daily reports for site leadership
Data entry into various programs for order processing
Plan employee events and coordinate meetings as requested by management.
Update various metric and communication boards
May also perform HR duties such as onboarding and timekeeping and attendance administration.
Cross train in other roles for back-up assistance when needed
Complete misc. tasks and projects as assigned by management
Qualifications
Highschool Diploma or GED required
Minimum of two years' clerical experience
MS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing ability
Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization
Attention to detail and data accuracy
Ability to read and interpret documents such as safety rules, operating, and maintenance instructions.
Competencies
Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Collaborates - Building partnerships and working collaboratively with other to meet shared objectives.
Decision Quality - Making good and timely decisions that keep the organization moving forward.
Optimize Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.
The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job. Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Kenco is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)