Job Details
Bookkeeper JobID: 2816
Position Type:
Clerical/Bookkeeper
Date Posted:
6/17/2024
Location:
Asheville High School
Date Available:
06/24/2024
Closing Date:
until filled
Additional Information: Show/Hide
ASHEVILLE CITY SCHOOLS JOB DESCRIPTION
JOB TITLE: BOOKKEEPER
LOCATION: Asheville High School
JOB STATUS Full Time -12 month position
CONTACT: ...@acsgmail.net
GENERAL STATEMENT OFJOB
Primary responsibility of all aspects of processing payroll and staff attendance.
Assists in the financial records of the school by working with lead bookkeeper preparing financial records, reports and statements and works with the various school departments in overseeing the administration of their budgets and purchases. In addition regular communication is maintained with the school principal and the finance office of the school system with regard to financial matters. Reports to the school principal.
SPECIFIC DUTIES AND RESPONSIBILITIES
ESSENTIAL JOB FUNCTIONS
Maintain accurate financial records of all individual school accounts in compliance with NC General Statute 115C-488.
Responsible for the collection of all school monies
Maintains checking account and makes bank deposits.
Records cash receipts, prepare bank deposits, prepares journal entries, issues school checks, reconcile school checks with bank statement and verifies bank balance with statement.
Maintain vendor information for 1099 purposes including payment records and W9
Tracks school level and system level budgets and expenses to ensure proper expenditure of funds
Cooperates with internal and external audits of school and system level records
Reconciles fuel receipts with monthly statements
Performs payroll and benefits related duties including processing employee time records, recording all employee leave information, completing contracts as appropriate, account coding and reconciling professional forms and substitute pay.
Sets up and maintains payment events in Online School Payment system
Responsible for preparing contracts for athletics, school level programs, etc.
Uses general office machines such as copiers, calculators, computers, etc.
Maintains confidentiality in matters relating to the school
Utilization of positive human relation skills with all staff, parents and students in fulfilling requests for assistance as appropriate.
Follows North Carolina State Statutes regarding school business, Board of Education and local school system policies and procedures.
Provide direction to school staff to ensure financial procedures are followed correctly
ADDITIONAL JOB FUNCTIONS
Ability to reason, make judgments, and maintain effective working relationship with others in exercising discretion and action in the performance of assigned work.
Ability to communicate effectively orally and in writing.
Serves as administrative secretary in his/her absence.
Assists in a variety of department operations; performs special projects and assignments as requested; and prepares reports.
Gathers, assembles and summarizes data and information.
Participates in the duties related to the administration of an office.
Screens office and telephone callers.
Responds to complaints and requests for information.
Other related duties as may be assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Skills of keyboarding with accuracy at the speed necessary for the position.
Skills in operating a computer with word processing and spreadsheet applications.
Considerable knowledge of office practices and procedures.
Considerable knowledge in bookkeeping.
Working knowledge of accounting techniques and practices.
Ability to compile and summarize information.
Ability to reconcile divergent information.
Ability to resolve problem situations with sound judgment.
Considerable ability to communicate effective both orally and in writing.
Ability to demonstrate proper telephone etiquette.
Ability to maintain confidentiality.
Ability to exercise independent judgment and initiative in completing work assignments.
Knowledge of maintaining a checking account.
MINIMUM TRAINING AND EXPERIENCE
Graduation from high school with preference given to an associate's degree in bookkeeping or accounting, or an equivalent combination of training and experience which provides the required knowledge, skills and abilities.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Must be physically able to sit, stand, walk and drive a car. Must be able to lift boxes up to 10 pounds. Physical demand requirements are for Light Work.
Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural or composite characteristics (whether similar or divergent from obvious standards) of data, people or things.
Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes giving instructions, assignments or directions to subordinates or assistants.
Language Ability: Requires the ability to read simple forms. Requires the ability to prepare time sheets and supply requisitions using prescribed format.
Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
Numerical Aptitude: Requires the ability to utilize mathematical formulas, to add, subtract, divide and multiply.
Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using a keyboard.
Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress.