Job Details
As the Assistant to the Recruiting & Professional Development Department, you will be responsible for various tasks associated with firm administration, schedule management, event planning, organization and campus outreach. You will play a critical role in the firms ever-changing calendar, managing events and large meetings, maintaining databases, and overseeing firm wide distributions, in addition to assisting with all aspects of the Summer Recruiting Program and New Attorney Orientation.
Responsibilities and Duties (About the Job):
- Collaborate with recruiting managers and Hiring Partner(s) to implement and recruit legal professionals across firm footprint.
- Manage the full lifecycle recruiting process (event planning, gift distribution, merchandise inventory, campus outreach).
- Assist in the management of the summer associate program across offices, including social events, trainings, assignments, and evaluations.
- Assist in the production of Attorney Orientation and manage event details such as catering, transportation, equipment, invitations, vendor contracts.
- Provide administrative support, including calendar management and both verbal and electronic communication.
- Prepare documents and meeting materials and ensure their timely distribution across firm footprint.
- Maintain expense reports and use Excel functions to report this information in various forms.
- Follow through on deadlines and think ahead on multiple simultaneous timelines.
- Process and/or route check requests, reimbursement requests, and sponsorship requests.
- Support special projects throughout the Recruiting & Professional Development calendar year as needed.
- Communicate with other firm departments such as Marketing & Client Development and Recruiting & Professional Development to complete cross-department scheduling or projects.
- Handle all information with confidentiality and sensitivity.
- Develop effective relationships within the firm and the legal recruitment community to have a positive influence and impact on the firm's recruiting program.
Qualifications (About You):
- Discreet. This position provides exposure to confidential firm documents which are not expected to be discussed.
- Big picture planner. You are able to spot and prevent possible roadblocks when given a task timeline.
- Articulate. You can clearly express ideas in your writing and in communications with both attorneys and other contacts outside the firm. Its essential that you possess strong written and verbal communication skills.
- Detailed. You regularly double check for accuracy and produce quality work.
- Experienced. Four-year degree required, experience providing similar administrative support preferred.
Position will be based out of the New Orleans office. Interested candidates should submit a resume and cover letter to Sarah Dykes at ...@joneswalker.com.
- Jones Walker provides reasonable accommodations to interested persons with disabilities who may need an accommodation to assist them in responding to this job notice. If you are a person who requires such assistance and desire an accommodation, please contact Sarah Dykes, 201 St. Charles Avenue STE 5100, New Orleans, LA 70170, ...@joneswalker.com, 504.###.#### (TED compliant).