Job Details
The Program Management Coordinator is a key support to the brand team and is responsible for the effective day-to-day administration of the projects. Attention to detail is imperative, as is the ability to cope and work in a fast-paced environment. The job entails working closely with clients, the consulting team, resourcing and production, and the creative teams on the day-to-day management of the business including client management, internal briefing, status report maintenance, managing cost estimates and processing billings.
Requirements
- Relevant degree
- 0-2 years of related marketing experience
- Strong organizational skills and attention to detail
- CRITICAL Excellent people skills
- Excellent written and verbal communication
- Willing to share responsibility, capable of working under pressure and a team player
- Full computer literacy in MS Word & Excel & G-suite are prerequisites (keynote is advantageous)
Additional skills
- Excellent time management
- Excellent delivery of timeline management
- Excellent record-keeping and documentation
- Prepared to work overtime and weekends when required
- Enquiring mind
- Go-getter and self-driven
- Work well within a team and independently
- Previous experience on a project management tool like Workamajig would be beneficial but not essential
- Previous agency experience would be beneficial but not essential
Responsibilities
- Support planning, scheduling and coordination of a program and its activities
- Ensure implementation of policies and practices
- Maintain budget and track expenditures/transactions
- Manage communications through different resource department leads
- Help build positive relations within the team and external parties
- Schedule and organize meetings/events, maintain agenda and notes
- Ensure technology is used correctly for all operations (video conferencing, presentations etc.)
- Prepare paperwork and order materials for team/meetings as required
- Keep updated records and create reports or proposals
- Support the growth and program development
Key Competencies:
Organization and Attention to Detail:
- Strong organizational skills and attention to detail
- Excellent record-keeping and documentation
- Ensures implementation of policies and practices
- Maintains budget and tracks expenditures/transactions
- Prepares paperwork and orders materials for team/meetings as required
Communication Skills:
- Excellent written and verbal communication
- Excellent people skills
- Manages communications through different resource department leads
- Schedules and organizes meetings/events, maintains agenda and notes
- Keeps updated records and creates reports or proposals
Team Collaboration:
- Works closely with clients, consulting teams, resourcing, and production
- Helps build positive relations within the team and external parties
- Works well within a team and independently
- Willing to share responsibility and is a team player
Time Management:
- Excellent time management skills
- Excellent delivery of timeline management
- Prepared to work overtime and weekends when required
Technology Proficiency:
- Full computer literacy in MS Word & Excel & G-suite (Keynote is advantageous)
- Ensures technology is used correctly for all operations (video conferencing, presentations, etc.)
Proactive and Self-Driven:
- Enquiring mind
- Go-getter and self-driven
- Supports the growth and program development
Educational Background:
- Holds a relevant degree, preferably in marketing/advertising/communications
Work Environment Familiarity:
- Previous agency experience would be beneficial but not essential
Project Management:
- Previous experience on a project management tool like Workamajig would be beneficial but not essential.