Job Details
Job Type
Full-time
Description
Position Summary:
The Production Coordinator (PC) is responsible for generating, acquiring and preparing materials and information for use in the production of programs and events. The PC works closely with client services, creative, digital, and project production leads to build and maintain the production schedule, book travel, and maintain travel schedules, assist in content management, and assures deliverables are being met according to the confirmed timeline. The PC supports the production process by maintaining project documentation for production elements, research, production and client team communications, show books, agendas/schedules, distribution of documents to team members, and logistics. The PC supports production staff with day-to-day needs. This position is a growth position that will train and cross-train in a variety of positions to create a well-rounded producer.
Responsibilities include, but are not limited to the following:
Collaborate with senior team members to develop production timeline
Maintain timeline of deliverables and distribution of materials through email, Dropbox, Asana, and other forms of communication
Maintain meeting notes and contact lists
Acquire permits, insurance certificates, venue materials and other project administrative documents
Responsible for supporting portions of the production and overall quality of the program, i.e., graphic/content development, coordination and management, script development and supervision, video production coordination, office management, talent coordination, etc.
Ensure adequate client relations and development including timely recognition of communications
Communicate with production team to identify areas of concern and troubleshoot early in the process
Support scheduling and projects of regular team members
Attend program site surveys and events as needed
Assist production lead with program settlement and recon; maintain and submit accurate invoice tracking grid
Assist and support production staff with day to day operations
Co-coordinate with the production event team, freelancers, and interns who provide event operational support to the senior production staff and various project leads
Approximately 25% travel required
Able to work flexible hours at times
Qualifications:
Bachelor's degree from a four-year college, or equivalent experience
Event or Agency experience with 2+ years' experience
Previous experience in at least one area of specialty, i.e.; graphic design, print management, video, stage production, content management, or event coordination.
Competencies:
Demonstrated knowledge of event production
Ability to work unsupervised on small projects
Demonstrated leader among employees and peers
Ability to develop strong negotiating skills and capacity
Creative in thought and actions; ability to actively anticipate obstacles and create/suggest solutions
Strong written and verbal communication skills
Strong work ethic and thrive in a fast-paced work environment.
Motivated self-starter that embraces the opportunity to work independently and tackle other duties as assigned
Able to handle numerous accounts/projects simultaneously with excellent organizational skills
Able to self-manage priorities, and meet deadlines
Ability to effectively co-manage the project team
Proficient in MS Office Suite, Dropbox, Adobe Acrobat, and other basic software
Environmental Conditions and Physical Demands:
Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee will be required to do some standing and walking. Must be able to lift 25 lbs.
Company Summary:
LEO Events is an award winning, full-service brand-experience agency. Since its founding in 2012, the LEO Events team has showcased fresh and fearless creativity, inventive tactics, and an exceptionally collaborative approach. LEO's increasingly diverse staff of more than 90 full-time employees is distributed across the country and in four offices - Memphis, Nashville, and Chattanooga, Tennessee, and its newest outpost in Asheville, North Carolina. LEO's work is intentionally entrenched in the latest advancements, research, and data, ensuring that all events - virtual, live, and hybrid - uphold a strong connection between brands and people. LEO's clientele includes national and international brands such as Walmart, AutoZone, Sherwin-Williams, Nissan, and Hilton.
LEO Events is proud to be an equal opportunity employer. We don't just accept diversity, equity, and inclusion; we celebrate, support, and commit to growing it - for ourselves, our clients, our partners, our industry, and our communities.
Salary Description
50000/year