Administrative Assistant

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Administrative Assistant

Contract: Princeton, New Jersey, US

Salary: $33.00 Per Hour

Job Code: 350724

End Date: 2024-07-14
Days Left: 9 days, 3 hours left

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Job Description:

Duties:

• Provide administrative support for the DVP, General Manager, and Director, Business Excellence.
• This includes meeting set-ups, document preparation and presentation preparation, expense reporting, and travel coordination.
• Prepare and assemble communications for the commercial leadership teams and external agencies to include notices, agendas, and other materials.
• Assist with the administration of compliance matters.
• Administer the review, approval, coding, purchase order creation and payment of invoices and the ability to follow up and resolve problems related to invoices.
• Maintain organization charts, US commercial fleet assignments and reporting, and similar assignments.
• Prepare presentations integrating Excel, Word, PowerPoint and Visio files and content in order to create executive level presentations and reports.
• Calendar management requiring interaction with both internal and external executives and assistants.
• Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones.
• Coordinate complex domestic and international travel plans, including expense reporting and reimbursement.
• Perform general administrative tasks (filing, scanning and data entry).
• Maintain legal documents and records as necessary.
• Organize and maintain digital filing in Teams and SharePoint.
• Complete other projects as assigned.

Qualifications:

• 5+ years of previous executive administrative support experience for senior leadership is required.
• Associate's degree required; bachelor's degree strongly preferred or equivalent combination of education and experience.
• Advanced Office Suite skills (Word, Excel, PowerPoint, Outlook) is required.
• Ability to maintain a professional demeanor in all client interactions, and the ability to manage confidential information with discretion.
• Excellent interpersonal, written and oral communication skills.
• Highly organized office administration skills, with strong attention to detail.
• Ability to proactively manage projects and willingness to pitch in as needed.
• Advanced proficiency in formatting, proofreading, and editing correspondence and other documents.
• Ability to learn new software applications with ease.
• Creative problem-solving and decision-making skills. Flexible and adapts to change.
• Ability to prioritize and manage workload and meet deadlines in a changing and fast-paced environment

Job Requirement

• Calendaring
• Travel Management
• Executive support
• Word
• Excel
• Powerpoint
• Outlook
• Meeting Coordination

Reach Out to a Recruiter

• Recruiter
• Email
• Phone
• Vishnu Nair
• ...@collabera.com

Apply Now

 COllabera

 07/01/2024

 Princeton,NJ