Job Details
Description
Under direct supervision, this position is responsible for performing advanced clerical and administrative duties for the assigned department.
DUTIES AND RESPONSIBILITIES:
Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management.
Assures quality customer service to all customers.
Maintains good attendance and punctuality per the absence policy.
May assist with coordination of workflow, training, and mentoring of support staff, as required.
Provides advanced clerical support (e.g., preparing reports, statistical spreadsheets, and assists with non-routine projects).
Composes non-routine and highly confidential letters and memoranda.
Provides clerical support to the management team.
Creates and maintains file systems.
Performs data entry and retrieval of information through the use of various software applications.
Coordinates the incoming and outgoing distribution of mail, express mail/package services, inter-center mail, and/or other correspondence. Maintains records, as
required.
Maintains microfiche and microfilm storage. Performs necessary retrieval and
distribution of microfilmed documents, as required.
Oversees or coordinates logistics of activities and meetings, to include set-up and audio-visual equipment.
Maintains department supplies (e.g., forms, office supplies, etc.)
Receives and routes all incoming telephone calls. Screens and directs individuals to the appropriate staff member.
Assists with special projects, as needed.
Performs all other duties, at the discretion of management, as assigned.
Requirements
- High school graduate or GED required.
- Associate's degree preferred.
- Thorough working knowledge of standard office procedures and equipment required.
- Two years related experience required.
About Us Vitalant is one of the nation's largest nonprofit blood and biotherapies healthcare organizations, providing hospitals and patients across the U.S. a safe blood supply, specialized laboratory services, transfusion medicine expertise and world-renowned research.We have a network of 115 donation centers across the U.S. and host approximately 60,000 blood drives annually. Vitalant provides blood and special services to patients in more than 900 hospitals across the U.S. where millions of people depend on blood donations from our generous donors.
Vitalant is committed to fostering a diverse and inclusive workplace built on a foundation of respect, integrity, teamwork, and excellence. Through our DEI strategic plan, we create opportunities for employees of all backgrounds to feel valued, seen and heard. We believe this mission drives creativity and innovation, as employees experience an environment conducive to personal growth and career development.
EEO/Minorities/Females/Disabled/Veterans Our organization is an equal employment/affirmative action employer. If you need accommodation for any part of the employment process because of a medical condition or disability, please send an e-mail ...@vitalant.orgto let us know the nature of your request.
For more EEO information about applicant rightsclick here