Registration Specialist (IS-1001-09)
Application Deadline: 5 July 2024
Department: National Air and Space Museum
Employment Type: Full Time
Location: Washington, DC
Reporting To: Supervisory Registrar
Compensation: $68,405 - $88,926 / year
Description
OPEN DATE: June 14, 2024
CLOSING DATE: July 5, 2024
POSITION TYPE: Trust Fund
APPOINTMENT TYPE: Temporary Not To Exceed 9/30/2026
SCHEDULE: Full Time
DUTY LOCATION: Washington, DC
Position sensitivity and risk: Non-sensitive (NS)/Low Risk
Open to all qualified applicants
What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).
Conditions of Employment
- Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
- Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
OVERVIEW
This position is located in the Office of the Registrar, Collections Department, Research Collections and Curatorial Affairs Directorate, National Air and Space Museum (NASM), Smithsonian Institution, which is responsible for the safeguarding and proper documentation of all artifacts within NASM's custody, whether from the NASM permanent collection or on loan from other institutions.
The purpose of this position is to assist the Supervisory Registrar with tasks related to collections tracking and documentation as part of a team specifically tasked with handling, packing, storing, shipping, maintaining, and preserving artifacts from the National Collection. The incumbent reports to and works under the general supervision of the Supervisory Registrar and serves both as a skilled member of the unit and on project teams as the primary representative of the Office of the Registrar. Project teams are comprised of museum technicians/specialists of varying grades and may include contracted support, interns and volunteers The Office of the Registrar has overall responsibility for artifact records within NASM collections information system, TMS.
DUTIES AND RESPONSIBILITIES
- Serve as a representative of the Office of the Registrar on work team of museum technicians, specialists and/or contractors that are responsible for the packing, handling, moving, transporting, storing, and monitoring of artifacts in support of reinstallation of several major exhibits at the NASM National Mall Building.
- Provide technical support and assistance on the proper use of TMS in support of the movement and reinstallation effort.
- Collaborate with Collections Department staff on best practices for capturing and managing digital descriptive data and photographic documentation and assist Collections Department staff in completion of related documentation tasks.
- Assist with the development numbering and tracking processes that take into account the storage, shipping, and transportation concerns of various types of complex artifacts.
- Provide technical support and assistance on the NASM barcode tracking system which utilizes the TMS plug-in, Barcode Manager, and specialized barcode scanning hardware and software.
- Support the planning phases of projects to inform the development of the sequence of work in order to ensure timely accomplishment of projected workload and identify and communicate to the team members any registrarial issues that may impact assigned projects.
QUALIFICATION REQUIREMENTS
Experience required for this position is as follows:
- Knowledge of special techniques used in processing and digitizing data related to the collections and disciplines.
- Ability to order equipment and supplies and track the orders; Ability to organize information and processes.
- Knowledge of The Museum System (TMS) or similar database software to generate and maintain collection-based reports and records.
- Knowledge of basic preservation procedures and policies, including gallery inspections to monitor the condition of artworks.
- Technical experience
Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.
Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.
The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."
Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.
What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.
Relocation expenses are not paid.
Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact ...@si.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian s Accommodation Procedures.
The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.