Job Details
Salary : $44,928.00 - $78,374.40 Annually
Location : Grove City, OH
Job Type: Full-time
Job Number: 24-5511
Department: Parks and Recreation
Opening Date: 06/14/2024
General Description and Qualifications
Appointed by the Mayor in consultation with the Administrative Assistant, the Administrative Secretary I under the immediate supervision of the Evans Center Recreation Supervisor is responsible for providing secretarial services to a unit of City government. The incumbent greets visitors to public buildings, answers and directs telephone calls, provides answers to basic questions citizens or other visitors may ask and occasionally provides back up services to clerical and support personnel in departments. The incumbent assists citizens in obtaining basic, routine services (such as yard sale permits) and assists city departments in basic, routine contacts with outside vendors. The incumbent is responsible for the accuracy of their work products involving execution of variable procedures and processes.
The Parks and Recreation Administrative Secretary I shall be chosen solely on the basis of their executive and administrative qualifications in the profession and as shown by the adequacy of his/her technical training and their successful experience.
Associate degree in business management, or directly related field preferred; two (2) years of office management experience preferred; completion of secondary education or equivalent, or; any equivalent combination of education, experience, and training which provides the required knowledge, skills, and abilities.
Has proven ability in oral and written communications.
Has the ability to establish and maintain effective working relationships with public officials, civic leaders and the public in general.
Sufficient knowledge of the professional field to carry out a full range of varied responsibilities and discharge the accountability required of the Parks and Recreation Administrative Secretary I.
Essential Functions of the Position
Obey and promptly execute all orders of the Administrative Assistant.
The Parks and Recreation Administrative Secretary I shall have the following powers and duties under the immediate supervision of the Recreation Supervisor:
Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions
Greet visitors to public buildings, assesses the information needs of such visitors and either provides an accurate and appropriate response or assists the citizens in accessing the city employee who can provide such a response.
Answer any general and Parks and Recreation incoming calls.
Function as front-line gatekeeper for staff as visitors enter the lobby, directing traffic as necessary.
Oversee functions unique to the public lobby area of public buildings, e.g., unlocking and locking doors at the beginning and end of the day, posting closing notices in advance of official holidays, stocking display racks with information and greeting walk-in visitors.
Keep abreast of staff and visitor whereabouts, alerting appropriate resources if warranted (e.g., disgruntled citizen).
Order office supplies as needed.
Provide backup services to clerical and support personnel in departments.
Register citizens for Parks and Recreation Department classes/activities.
May perform other clerical duties as required in furtherance of the mission of providing quality services to its citizens.
Follows all rules, regulations and ethics conduct as set forth by the Grove City Parks and Recreation Department and the City of Grove City
Performs other related duties as assigned.
Working Conditions and Equipment Operated
The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); has contact with potentially violent or emotionally distraught persons; regularly required to lift, carry, push or pull objects 30 lbs or less.
Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered light work.
The following are examples only and are not intended to be all inclusive: Personal computer, computer software (e.g., CivicRec, Microsoft Office), printer, copy machine, fax machine, and other standard business office equipment.
Minimum Acceptable Characteristics, Licensure and/or Certification
Knowledge of office practices and procedures; English grammar and spelling; records management; *City/department goals and objectives; *City/department policies and procedures; *workplace safety practices and procedures; *personnel rules and regulations; public relations.
Skill in typing; word processing; computer operation; calculator operation; use of modern office equipment; use of telephone/mobile phone.
Ability to carry out simple instructions; carry out instructions in basic written, oral, or picture form; interpret a variety of instructions in basic written, oral, picture, or schedule form; deal with problems involving several variables within a familiar context; read, copy, and record figures accurately; complete routine forms; prepare routine correspondence; compile and prepare reports; respond to routine inquiries from public and/or officials; communicate effectively; instruct others; understand a variety of written and/or verbal communications; arrange items in numerical or alphabetical order; sort items into categories according to established methods; *maintain records according to established procedures; work alone on most tasks; answer routine telephone inquiries; develop and maintain effective working relationships; demonstrate manual dexterity; travel to and gain access to work site. (*indicates developed after employment).
No Licensure and/or Certifications required.
The City of Grove City is an Equal Opportunity Employer.
C161 Non-uniformed full-time employees
The City of Grove City provides health, dental, vision and life insurance plans to all full-time employees as part of our basic employee benefit program.
The City offers a Health Savings Account (HSA) with 80% funding of the deductible
2024 Insurance Rates - HDHP with HSA
2024 City Funding Levels - $2560.00 (single) and $4000.00 (family)
Pursuant tChapter 161.09, you pay 15% of the monthly premium which equals $78.81/pay or $157.62month for single coverage and $187.87pay or $375.74month for family coverage - all on a tax exempt basis.
HSA Wellness Incentive - $100.00 for each enrolled employee and spouse for participating in an annual bio-metric screening.
01
Do you have any experience working for a City/Municipality?
02
What is the extent of your customer service experience?
- I have not performed this task
- I have performed this task 3 to 15 times while on the job
- I have performed this task 16 to 30 times while on the job
- I have performed this task 31 to 75 times while on the job
- I have performed this task 76 to 150 times while in the job
- I have performed this task more than 151 times while on the job
03
What is the extent of your work experience handling multiple tasks within the same time frame?
- I have not handled multiple tasks within the same time frame
- I have some experience, but less than one year
- I have more than one year of experience but less than two years
- I have more than two years of experience but less than three years
- I have more than three years of experience but less than four years
- I have more than four years of experience but less than five years
- I have five or more years of experience using records management system software
04
What is the extent of your work experience enforcing stated rules and regulations?
- I have not performed this task
- I have performed this task 3 to 15 times while on the job
- I have performed this task 16 to 30 times while on the job
- I have performed this task 31 to 75 times while on the job
- I have performed this task 76 to 150 times while in the job
- I have performed this task more than 151 times while on the job
05
What is the extent of your training and experience using a computer?
- I have not performed this task and I do not have training in this task
- I have been trained to perform this task, but have not performed this task on the job
- I have performed this task 3 to 15 times while on the job
- I have performed this task 16 to 30 times while on the job
- I have performed this task 31 to 75 times while on the job
- I have performed this task 76 to 150 times while in the job
- I have performed this task more than 151 times while on the job
06
What is the extent of your work experience handling money?
- I have not performed this task and/or I am unable or willing to perform this task
- I have not performed this task, but I have the ability to perform the task
- I have performed this task 3 to 15 times while on the job
- I have performed this task 16 to 30 times while on the job
- I have performed this task 31 to 75 times while on the job
- I have performed this task 76 to 150 times while in the job
- I have performed this task more than 151 times while on the job
07
What is the extent of your work experience as the first point of contact, in person or by phone, for your employer?
- I have not performed this task
- I have performed this task 3 to 15 times while on the job
- I have performed this task 16 to 30 times while on the job
- I have performed this task 31 to 75 times while on the job
- I have performed this task 76 to 150 times while in the job
- I have performed this task more than 151 times while on the job
08
What is the extent of your work experience communicating with co-workers and supervisors?
- I have not performed this task and I do not have training in this task
- I have performed this task 3 to 30 times while on the job
- I have performed this task 31 to 75 times while on the job
- I have performed this task 76 to 150 times while on the job
- I have performed this task more than 151 times while on the job
09
Are you willing and able to move tables and chairs?
10
Are you willing and able to flex your work days and hours to meet the needs of the City?
Required Question