/>JOB SUMMARY
Professional level position under the administrative direction and general guidance of the Director of Finance and Finance Department. This position requires a high degree of accuracy, diplomacy and confidentiality. Member of the Finance & Accounting Team. The Finance Specialist position is responsible for completing a wide-range of Accounting and Finance functions under moderate supervision.
- Leads the tasks included for Accounts Payable and serves as back-up resource to Accounts Receivable functions.
- AP Data Entry & Check Writing
- Assists in check approvals and signatures
- Mails AP checks
- Enter manual checks in financial softwareCopies, tracks, and mails/emails Accounts Receivable invoices
- Makes bank deposits
- Records cash transfers, bank fees and interest
- Leads tasks related to Payroll and Time & Attendance
- Flex time/ Time Tracking
- Labor distribution, record payroll checks, leave administration, fringe/indirect allocations
- Prepare taxable fringe benefits
- Download payroll reports and process benefit transfers
- Provides administrative support to the Finance team and maintains necessary processes for invoicing:
- Maintains electronic purchase order file, ensuring accurate completion
- Processes and submits all employee reimbursements via ACH for approved purchases
- Maintains electronic miscellaneous invoices file
- Drafts contracts and invoices for county funding
- Performs accurate and timely finance reports, which include necessary daily, monthly, quarterly, and annual reports.
- Updates cash sheet daily
- Sets-up cash flow sheet quarterly
- Reconcile, analyze and post entries for postage, mileage, copiers and meeting expenses
- Reviewing and recording of contributed services and guaranteed ride home reimbursements
- Serves as administrative support to Finance Department to include performing a variety of general administrative functions.
a. Serves as back-up/secondary support to opening, stamping, delivering, and logging agency mail; including invoices & received checks
b. Leads the electronic and paper filing work for Finance & Human Resource documents to include: AP, AR, Cash Receipts, Contracts, employee files, etc.
c. Serves as back-up resource to contact vendors related to office equipment problems and/or maintenance needs
d. Draft monthly closing schedule Process annual IRS 1099sManage petty cash
e. Support and preparation work for budget, UPWP, audits, system implementation
f. Distribution of project reports to staff
g. Coordinates reservation of meeting rooms.
ADDITIONAL RESPONSIBILITIES
a. . Performs all other responsibilities and duties as requested and required by council needs
JOB QUALIFICATIONS (Knowledge, Skills and Abilities)
- Associate degree or higher with emphasis in Accounting
- Minimum of two years experience in administrative accounting or clerical preferably in government
- Excellent interpersonal skills
- Excellent communication skills (oral and written) to effectively communicate with all levels of employees
- Must possess strong administrative and organizational skills
- Ability to work independently, pay attention to detail and dependable. Proficiency in Excel and Word
- Knowledge of accounting principles
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