Administrative Assistant

Job Details

Job Details

Level
Experienced

Job Location
Francis House Next Move - Sacramento, CA

Position Type
Full Time

Salary Range
$25.00 - $25.00 Hourly

Job Shift
Day

Job Category
Next Move

Description

GENERAL SUMMARY:

Under the supervision of the Executive Director, the Administrative Assistant will provide administrative and office support to the directors and managers. This position will also assist with data entry. Responsibilities will include a variety of administrative tasks including general reception work consisting of answering phone calls, taking messages, managing calendars, writing letters, building spreadsheets, and data entry. Administrative operations include activities in finance, human resources, and program quality. May also include IT and facilities responsibilities.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Plans and coordinates administrative processes and systems and develops strategies to streamline processes.
• Ensures administrative integration within organization.
• Compiles data from program reports.
• Ensures all data systems are tracking information correctly.
• Communicates with executive leadership, board members, staff, interns, donors and community partners, as directed by the Executive Director.
• Assists in the preparation of grant reports.
• Manages calendars, schedules activities and events.
• Coordinates meetings with executive leadership, directors, staff and stakeholders.
• Is the first point of contact in the reception area and directs visitors to the appropriate individual in a professional manner.
• Assists in generating POs and general procurement in compliance with organizational procedures.
• Assists in on-boarding new staff.
• Assists in evaluation systems and developing strategies aligning with best practices.
• Ensures compliance with all Next Move and Goodwill Industries Sacramento Valley Northern Nevada policies, CARF standards, and safety and security regulations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill and/or ability required.

• Must exhibit a high degree of professionalism.
• Must be proficient in Microsoft Word, Excel, and PowerPoint.
• Must have the ability to build relationships with staff, stakeholders, interns, donors and community partners.
• Must have excellent verbal communication skills, a strong attention to detail and organizational skills. .
• Must have strong problem-solving skills and the ability to manage competing priorities.
• Must have the ability to exercise judgement when dealing with confidential information.
• Must not present a direct threat to the safety and health of self, others or property.
• No record or disclosure of criminal conviction that indicates an ongoing tendency toward theft, violence, dishonesty, deceit, drug manufacture or sale, moral turpitude, or predatory behavior.
• Must provide proof of identification and eligibility to work in the United States of America.
• Must pass a drug screening and maintain compliance of the organization's drug and alcohol policy.
• Must pass a background screening and maintain compliance with the organization's associated polices.
• Must be able to perform essential functions of this job description with or without reasonable accommodation.
• Must have skills to enter or upload data and format a variety of documents, including memos, spreadsheets and reports.
• Must have flexibility for responding to competing demands and continually changing work priorities in a fast-paced environment;
• Must be able to communicate effectively and respond to questions and requests from team, customers and others.
• Must be at least 18 years of age.

 Goodwill Industries Sacramento Valley & Northern Nevada

 06/19/2024

 Sacramento,CA