Job Details
ADMINISTRATIVE ASSISTANT/RECEPTIONIST
Date: Jun 24, 2024
Req ID: 41053
Location:
Little Rock, AR, US, 72201
Category: ARKANSAS SENATE
Anticipated Starting Salary: To be determined
Position Number: 22158367
County: Pulaski
Posting End Date: July 1, 2024
Applicants must submit a completed State of Arkansas Employment Application available online using the Arkansas State Jobs website at by July 1, 2024. Please list all prior work experience with most recent employment first and include a list of current references. Additionally, applicants must list all current and past volunteer work as a part of work history. Please submit the application form according to instructions with complete and accurate information. A separate rsum may accompany the state application, but will not be substituted in lieu of formal application through the state website. The Arkansas Senate is an Equal Opportunity Employer. For questions, contact Ann Cornwell, Director of the Senate/Secretary of the Senate by email at ...@senate.ar.gov. No phone calls please.
Position Information
Class Code: Q213C
Grade: GS10
Salary Range: $56,039.00 - $81,257.00
Summary
An Administrative Assistant/Receptionist in the Constituency Services Office works under the supervision of the Director of the Constituency Services Office of the Arkansas Senate. This role functions in a nonpartisan capacity to assist the Constituency Services Office (CSO) and the members of the Arkansas Senate by providing support and handling a variety of clerical and administrative responsibilities. The Senate seeks a trustworthy person with excellent communication skills and a positive attitude. Candidates should be able to provide polite and professional assistance and work to be a helpful presence in the workplace. Candidates need to be able to become familiar quickly with a variety of practices and procedures. The position is full-time and located in Little Rock, Arkansas.
Functions
Perform clerical and administrative tasks necessary to assist the Director of the Constituency Services Office and other staff.
Compose and prepare various types of routine correspondence and written material.
Assist Senators with a variety of requests.
Monitor and coordinate office supply inventory, including preparing supply orders for the office.
Perform data entry functions.
Operate standard office equipment, including facsimile machines, copy machines and multi-line telephone systems.
Maintain general office organization, computer files and paper files in accordance with office procedures.
Ensure assigned areas are stocked, neat and in order.
Retrieve and deliver assignments within the State Capitol building.
Oversee receipt and distribution of incoming and outgoing mail, including delivering interoffice mail to CSO, operating the postage meter and routing messenger mail.
Schedule various conference rooms.
Answer phone calls and provide continual coverage for assigned phone lines.
Greet and assist legislators and visitors to the CSO office.
Perform general administrative duties and other tasks as assigned or upon request.
Dimensions
Knowledge, Skills and Abilities
Excellent verbal and written communication skills, including proficiency in English grammar, spelling and punctuation.
Must be versed in computers and general office tasks.
Strong interpersonal skills and be prepared, responsive, and willing to meet challenges.
Exhibits professional attitude and appearance.
Ability to conform and function in a highly professional atmosphere and give respect and deference to elected and/or other government officials and staff.
Willingness to be flexible and work harmoniously in collaboration with co-workers in a team environment.
Excellent time management skills and ability to multi-task and prioritize assignments.
Ready to follow instructions, directives and learn new procedures when needed.
Can operate under frequent and/or unforeseen deadlines with the ability to carry out duties promptly, consistently, accurately and with high quality.
Maintain professional relationships with Senators, staff and individuals at all levels of government. Maintain high standards of professional ethics; exercise appropriate respect and discretion with confidential and sensitive matters.
Comfortable in a multi-tiered leadership paradigm.
Can operate and comply with applicable Senate policies and rules and state guidelines.
Minimum Qualifications
Solid administrative assistant background with a minimum of five years of experience. High School Diploma or equivalent required. Associates degree is preferred. Education, experiences and abilities commensurate with assigned duties. Knowledge and proficiency with Microsoft Office and other computer and word processing applications. A background check is required.
Licenses
Nearest Major Market:Little Rock