Job Details
Our client is looking for an experienced professional to join our Legal team as a full-time Legal Secretary. Our client's Legal Secretaries support up to nine attorneys in their litigation, appellate, and policy practices. Representative duties include monitoring dockets, manually calculating and calendaring litigation dates, advanced formatting, researching applicable court rules to ensure filings are compliant, and e-filing. Our client's legal secretaries also provides admin support such as maintaining case files, running and entering conflict checks, creating binders, and maintaining the legal policy docket. If another secretary is unavailable due to illness or vacation, may be asked to provide short term support to an additional attorney on an ad hoc basis. Our Client is the leading nonprofit organization defending civil liberties in the digital world. Our client champions user privacy, free expression, and innovation through impact litigation, policy analysis, grassroots activism, and technology development. Our client's mission is to ensure that technology supports freedom, justice, and innovation for all people of the world.
DAY TO DAY
* Court filings
Prepare shell documents with appropriate captions, styles, certificates, etc.; draft forms and simple pleadings such as notice of appearance, certificate of interested parties, notices of motion, motions for pro hac vice, proposed orders, stipulations for extensions of time, dismissal, etc.
* Understanding, and/or be able to research and learn, civil and appellate procedures in courts across the country, including research appropriate rules (CCP, FRCP or
* FRAP and local rules) to ensure all court submissions are compliant
* Format documents and generate Table of Authority/Table of Contents using MS Word and styles
* Revise, apply edits, proofread, and finalize documents through multiple drafts
* Prepare and assemble exhibits
* E-file documents in state and federal courts using ECF, true filing, etc.
* Coordinate with external vendors for manual filings, binding, etc.
* Prepare and send chambers copies and service copies to co-counsel
* Prepare documents for service of process and arrange for service of process
* Calendaring
Manually calculate and calendar all litigation, appellate, and discovery due dates based on applicable federal, state, and local rules
Monitor litigation dockets and proactively calendar dates triggered by motion practice, orders, scheduling orders, etc
Calendar other dates such as agency comment deadlines, attorney PTO, etc.
* Administrative and Case Support
Organize, update, and maintain policy dockets, case materials, attorney admissions, and case costs and ECF spreadsheets
Update case pages incoming attorneys' ECF account contact details
Run conflict checks, maintain conflicts database, prepare draft retainer letters, and maintain retainer file
Generate and finalize routine correspondence; finalize and submit other documents such as agency comments or FOIA requests
* Discovery
Prepare shells for discovery requests and responses and create spreadsheets to track them
* Other research, projects, and tasks determined in collaboration with lawyers or manager
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal. com.
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* Experience supporting multiple attorneys
* Proficient using Adobe Acrobat
* Prior knowledge of intellectual property, free speech, and/or digital civil liberties issues.
Working knowledge and understanding of California state, federal, and appellate rules and procedures.
* Very high knowledge of MS Word (Native), Excel, and Styles
* Associates Degree or higher
* At least 5-7 years of experience as a litigation secretary, appellate secretary, or paralegal, particularly within the civil courts
* Demonstrated knowledge of procedures, terminology, and documents relating to litigation and appellate practice
* Experience filing documents in state, federal, and/or appellate courts (At least 2 of the 3)
* Comfortability researching different rules and jurisdictions without much guidance
Experience generating a Table of Authority/Table of Contents