Job Details
The Human Resource assistant is the collaborator and colleague whose main job responsibilities are focused on helping the HR team accomplish HR-related tasks.
The HR assistant is involved with nearly all programs and services that relate to the company's human resources department. Their work, which is often decidedly administrative in nature, involves managing the front desk and everyone who comes into the HR office to assisting in grievances, terminations, and benefits information.
Beyond administrative duties, the HR assistant is involved in invoice tracking and assisting applicants and employees. They are also often responsible for handling all filing in HR, keeping HR inventory stocked. Including ordering supplies, stocking the kitchen, making coffee, assisting in employee functions, and scheduling appointments. The HR assistant must be able to work with every HR team member and provide assistance in all areas of the HR department.
Essential Job Functions:
Provide excellent customer service, both internal and external, under all circumstances;
Maintain a pleasant, friendly, and welcoming attitude at all times. Have complete knowledge of all special events and promotional activities;
Answer, screen, and direct phone calls appropriately, refers to proper manager for handling, and assist directly with routine inquiries;
Ability to maintain strict confidentiality;
Uphold the highest of ethical standards;
Ability to perform assigned duties under frequent time pressures in an interruptive environment;
Maintenance of all active and termed I9's;
Knowledge of American Place job descriptions;
Responsible for upkeep of background checks;
Manages paperwork related to, but not limited to: recruitment, hiring, in-house transfer requests, and Gaming;
Assist with process for employment applications, selection, interviewing, and forwarding to hiring managers;
Schedule and conduct initial interviews based on hiring needs of each department;
Responsible for placing employment ads;
Upkeep of applications in UltiPro;
Schedule new hires for processing, gaming, and orientation;
Assist new hires with necessary paperwork in compliance with Federal, State, and local employment laws;
Comply with IL Gaming Commission to ensure all gaming paperwork and schedules are adhered to;
Assist with New Hire Orientation;
Communicate with department representatives regarding staffing need
Responsible for timely compliance of court ordered documents;
Maintain tracking of all requisitions, including log books;
Generate specialized weekly/monthly reports according to the needs of departments and management;
Assist in planning and assisting at employee events as needed;
Back up for Human Resources Assistant;
Other reasonable duties as assigned.
EDUCATION and/or EXPERIENCE:
- High School/GED preferred
- 1-2 years administrative experience
Preferred:Bilingual preferredCERTIFICATES, LICENSES, REGISTRATIONS: Must be able to obtain/maintain any necessary certifications and/or licenses as required by local gaming regulations.KNOWLEDGE/SKILLS/ABILITIES:- Strong computer skills, proficient in Word, Excel, Outlook, and Power Point
- Must be highly organized and detail-oriented
- Superior verbal and written communication skills
- Ability to handle high volume and stressful situations
- Must be able to operate computer, telephone, fax, and copier
- Office/Casino environment: Subject to outdoor temperatures, exposure to smoke, bright lights, and noise at times.
- Constantly handle, wrist motion, sit, hear, and eye/hand coordination
- Frequently speak, read, write, stand, walk, bend, and stoop
- Occasionally lift, carry, push, and pull